How to Prepare for a Meeting

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It is true that planning and preparation are crucial for successful meetings. The more time you invest in ensuring that your meeting is well-organized, the more effective it will be.

There are some steps that everyone should follow to prepare for an event, whether it is a brainstorming session or a review of an ongoing project. This article will provide simple guidelines to ensure that the meeting you’re taking part in is efficient and productive.

Begin by determining the goal of the meeting. Then, decide on the most important discussion points and allocate time slots for each. This will help you stay on track and prevent you from drifting off-topic. It can also help you determine the duration of your meeting.

Next, gather any materials you’ll use during the meeting. These can include presentation slides reports, slides, or any other documents that can help in the discussion. Finally, make sure that they are easily accessible to attendees, by either attaching them to the meeting invite or by sharing them on your internal comms channel.

Review the list of participants and determine if everyone is involved in the discussion. If not, remove anyone with an inordinate amount of knowledge or authority to make decisions. Consider assigning a specific person accountable for each action item.