How to Conduct a Successful Board Meeting

A board meeting is when the top management and other stakeholders meet to discuss important issues and make decisions. A successful board meeting depends on a strong leadership team as well as a concise and clear agenda, and a set procedure for discussing and approving decisions.

Getting Started

The presiding officer opens the meeting by properly calling it to order at the appointed beginning time and welcoming the attendees. Then, the secretary of the board reads the minutes of the last meeting and the current agenda to ensure that everyone is on the same page. The board may also ask for modifications or additions to the material. The board will then approve the agenda and minutes for the next meeting.

Old Business

The board will go over unresolved items that were discussed but not yet approved by the previous board meeting, or any items that were postponed until this one. They may also discuss any new issues that arise during the meeting.

Reports of officers and committees

Then the presiding officer generally will read the committee and officer reports to give the board information on where finances and projects stand. It is best to distribute these in advance to board members to look over and ask questions.

The board then discusses the performance of the company to board software determine the level of performance and what areas need improvement. This is a chance to think about future strategies to encourage growth. This is also the time when the board can discuss any obstacles that hinder progress.